Privacy Policy and Terms

Workout Warrior LLC ("Workout Warrior," "we," or "us") provides the Workout Warrior mobile app and the Coaches Portal: fitness programming, coaching, athlete management, messaging, and subscription access tools for coaches and athletes. This Privacy Policy explains how we collect, use, share, and protect information when you use the Workout Warrior app, the Coaches Portal, related web experiences, subscription services, and support channels.

Questions and privacy requests can be sent to support@workoutwarrior.live.

This policy is written for the United States. If you use Workout Warrior from another location, you understand that your information may be processed in the United States or other places where our service providers operate.

We collect information you provide directly, information created while you use the service, and limited technical information collected automatically.

Workout Warrior may contain fitness, wellness, workout, training, performance, or body-related information. We treat this information carefully, but Workout Warrior is not a medical provider, health plan, health care clearinghouse, doctor, clinic, hospital, emergency service, or substitute for professional medical care.

Unless we enter a separate written agreement that says otherwise, Workout Warrior is not acting as a HIPAA covered entity or business associate. Information you enter into the service may not be protected health information under HIPAA, even if it relates to fitness, wellness, injury risk, training history, or performance.

If you connect a Garmin Connect account, you choose what to share on Garmin's consent screen, and Garmin sends us that data from your Garmin devices. Depending on the permissions you grant, this can include workouts and activities (type, time, duration, distance, heart rate, and calories), daily steps and activity, sleep, heart rate variability, stress and Body Battery, VO2 max and fitness age, and body composition from Garmin scales. If you allow it, we also send workouts from your training program to your Garmin Connect calendar so they can sync to your device.

Some optional features use artificial intelligence services from OpenAI and Anthropic, such as coaching tips, calorie estimates for logged workouts, custom training programs, and reading workouts you enter by voice or screenshot. When you use one of these features, we send only the information that feature needs, such as your goals, the workout you logged, or your answers to a program questionnaire. These providers process it on our behalf to generate a response, and under their business terms they do not use it to train their models.

We never send Garmin data to AI services.

We do not sell personal information or sensitive health-related information. We also do not use coach or athlete fitness data for third-party targeted advertising. We share information only as needed for the service and the purposes described in this policy.

Coaches are responsible for having the necessary permissions to add, message, train, or manage athletes through Workout Warrior. If a coach or organization enters information about an athlete, that coach or organization is responsible for ensuring it has authority to do so and for handling athlete requests within its relationship with the athlete.

Athletes should not submit emergency medical information or information requiring immediate professional attention through the portal. Workout Warrior is not monitored for emergencies.

Workout Warrior is not intended for children under 13 without verifiable parent, guardian, school, club, or organization authorization. If you are under the age of majority where you live, you may use the service only with involvement and permission from a parent, legal guardian, coach, team, school, or authorized organization.

If we learn that we collected personal information from a child under 13 without required consent, we will take reasonable steps to delete it.

We keep information for as long as needed to provide the service, maintain your account or subscription, comply with legal obligations, resolve disputes, enforce agreements, maintain security, and keep reasonable business records. Retention periods may vary based on the type of information and the reason it was collected.

If you request deletion, we will take reasonable steps to delete or de-identify information unless we need to keep it for legitimate business, legal, security, billing, backup, or compliance reasons.

We keep Garmin data while your Garmin account is connected and delete it when you disconnect Garmin or delete your Workout Warrior account.

We use reasonable administrative, technical, and organizational safeguards designed to protect information against unauthorized access, loss, misuse, alteration, and disclosure. No internet service, database, or transmission method is completely secure, so we cannot guarantee absolute security.

You are responsible for keeping your login credentials confidential, using a strong password, signing out on shared devices, and promptly telling us about suspected unauthorized access.

Workout Warrior may link to or rely on third-party services, including payment processors, app stores, hosting providers, authentication providers, storage providers, or external support tools. Their privacy practices are governed by their own policies, not this policy.

We may update this Privacy Policy from time to time. If changes are material, we will take reasonable steps to notify you, such as posting the updated policy, changing the effective date, or providing an account or email notice where appropriate. Your continued use of the service after changes become effective means you accept the updated policy.

Workout Warrior LLC. Email support@workoutwarrior.live with privacy questions or requests.

These Terms of Use govern your access to and use of Workout Warrior, including the Coaches Portal, athlete management tools, program tools, messaging features, subscriptions, and related services. By creating an account, starting a subscription, accessing the service, or using the service, you agree to these Terms.

If you use Workout Warrior for a gym, team, school, business, or organization, you represent that you have authority to bind that organization to these Terms.

Some features require a paid subscription. Subscription terms, price, billing period, renewal date, included features, and cancellation options will be shown during purchase or in the applicable billing flow.

Workout Warrior provides fitness, training, coaching, organization, and communication tools. Workout Warrior does not provide medical advice, diagnosis, treatment, physical therapy, emergency response, or professional health care services. We are not doctors, nurses, dietitians, physical therapists, athletic trainers, or medical professionals unless a specific coach separately holds credentials outside the service.

Workout, nutrition, performance, mobility, recovery, and wellness information can involve risk. You should consult a physician or qualified health professional before starting or changing an exercise, nutrition, or wellness program, especially if you have a medical condition, injury, pain, pregnancy, disability, history of illness, or other health concern.

You retain ownership of workouts, messages, notes, images, profile information, and other content you submit. You grant Workout Warrior a limited license to host, store, copy, display, transmit, process, and use that content as needed to provide, secure, improve, and support the service.

You are responsible for your content and for having the rights and permissions needed to upload or share it. Do not upload content that is unlawful, harmful, misleading, infringing, private without permission, or unsafe.

Workout Warrior, including its name, logos, design, software, interface, templates, and service content, is owned by Workout Warrior or its licensors and is protected by intellectual property laws. These Terms do not transfer ownership of the service to you.

You may use the service only for your personal, coaching, team, or organization purposes as permitted by these Terms and your subscription.

We may update, modify, suspend, or discontinue parts of the service. We try to keep the service reliable, but we do not guarantee uninterrupted availability, error-free operation, or that every feature will remain available forever.

To the fullest extent permitted by law, Workout Warrior is provided as is and as available, without warranties of any kind, whether express, implied, or statutory. We disclaim implied warranties of merchantability, fitness for a particular purpose, title, non-infringement, accuracy, availability, and safety.

Workout Warrior does not guarantee fitness results, health outcomes, business results, athlete performance, injury prevention, subscription revenue, coach quality, or the accuracy of user-generated content.

To the fullest extent permitted by law, Workout Warrior and its owners, officers, employees, contractors, service providers, and affiliates will not be liable for indirect, incidental, special, consequential, exemplary, or punitive damages, or for lost profits, lost data, lost goodwill, service interruption, personal injury, or property damage arising from or related to the service.

To the fullest extent permitted by law, our total liability for any claim related to the service will not exceed the amount you paid to Workout Warrior for the service during the three months before the event giving rise to the claim, or one hundred dollars if you did not pay during that period.

You agree to defend, indemnify, and hold harmless Workout Warrior and its owners, officers, employees, contractors, service providers, and affiliates from claims, damages, losses, liabilities, costs, and expenses, including reasonable attorneys' fees, arising from your use of the service, your content, your coaching or athlete relationships, your violation of these Terms, or your violation of law or another person's rights.

You may stop using the service at any time. We may suspend or terminate access if you violate these Terms, create risk, fail to pay subscription fees, misuse the service, or if we discontinue the service. Termination does not automatically delete obligations that should reasonably survive, including payment obligations, intellectual property terms, disclaimers, liability limits, indemnity, and dispute provisions.

These Terms are governed by the laws of the State of Indiana, without regard to conflict-of-law rules, unless applicable law requires a different governing law. You and Workout Warrior agree to bring disputes in the state or federal courts located in Indiana, unless applicable law gives you a right to bring a claim elsewhere.

We may update these Terms from time to time. If changes are material, we will take reasonable steps to notify you. Continued use of Workout Warrior after updated Terms become effective means you accept the updated Terms.